#Microsoft outlook shortcuts pdf software#
I hope these Outlook tips are useful, my advice is to play around to see what Quick Steps you can create, it will save valuable clicks, and help you to manage your Outlook inbox more efficiently.The pundits would have you believe that email is being supplanted by texting, social media, chat apps like Slack, and direct communications software such as Skype and Google Hangouts Meet.Įmail is still big, the mainstay of workplace communications.
There are so many shortcut keys to help make your life easier, I have picked my top ten for Outlook The final Outlook tip/shortcut is literally shortcuts, keyboard shortcuts to be exact.
#Microsoft outlook shortcuts pdf plus#
Once you click it will bring up the My templates sidebar, where you can either pick the template you want or click on the plus to create a new template. To implement and create templates all you need to do is open a new email and click View Templates on the ribbon. So, you only need to write the email once and then you can just select the template and adapt as needed for the occasion.
To save time, you can create template emails in outlook. Often people find they are sending similar emails on a regular basis. There are lots of examples of other ideas if you google the subject.
I’ve also created a Quick Step to forward the email to my team and delete it, and another which automatically moves an email to a sub folder that I regular find myself moving messages to. The best part is you can keep changing them, so if you are working on a particular project and dealing with a certain team you can create Quick steps related to that and then change them once the project is complete!Īs an example of some handy uses, I’ve created a quick step that allows me select an email and click ‘Convert to Task’ my Quick Step rule then deletes that email, from my inbox, creates a task with same title as the email subject, and adds a copy of the email as an attachment to the task, leaving me to simply add the date that I want to complete the task by. Once you get into the Manage Quick Steps area you can edit existing Quick steps or create new ones. This will bring up the options to create a New Quick Step or Manage Quick Steps. To manage your quick steps or create new ones click on the down arrow button in the quick steps box. Start from scratch and create a Custom Quick Step.Create a new one that starts you off with an action.Change an existing, pre-made Quick Step.There are a few ways you can go about creating your own Quick Steps. Personally, however I want the ability to do a variety of things so for that you can customise your own quick steps. To get you started there are some pre-made, self-explanatory Quick Steps such as Move to:, Team Email, Send To Manager and Reply & Delete. You can see quick steps either from your inbox or when reading an email, you can also create your own custom quick steps. So, by clicking on a Quick Step you can categorise an email message, move it to a folder, add a follow-up flag, reply to it, and create a meeting request about it, all by one click of your mouse. Quick Steps are a feature that allow you to apply multiple actions at once to an email message. This blog will be a guide to Quick Steps in Outlook and we might add a couple of extra Outlook shortcuts and tips in for good measure. Why do 10 mouse clicks when 1 will do? And when it comes to email, Quick Steps is a great short cut. Technology to me is all about short cuts and ‘cheats’ to make my life easier. Personally, I am a Quick Step fan, but I often speak to people who don’t use them and in some cases have never even heard of Quick Steps.